Notice of Privacy Practices (HIPAA)
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU AND/OR YOUR CHILD MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
All services provided by Best Ever ABA are delivered as part of a medical model and are, therefore, subject to HIPAA (Health Insurance Portability and Accountability Act) regulations. As such, all clients and their families can expect that the organization will keep all protected health information fully confidential and secure and will provide immediate notification of any suspected breach in accordance with applicable laws.
HIPAA (Health Insurance Portability and Accountability Act) laws and regulations provide all clients and families with the following rights:
The right to receive a notice of our privacy practices
- You have the right to receive a copy of this notice of privacy practices that tells you how your health information may be used and shared.
- You have the right to request a copy of Best Ever ABA’s privacy policies and procedures.
The right to access your child’s clinical record at any time and to obtain a copy
- Laws require that your child’s Protected Health Information (PHI) be kept in his/her clinical record. The clinical record contains information about your child including results of assessments, details of curriculum, individual programs, and treatment and progress records, as well as any treatment records obtained from other providers.
- You have the right to request a copy of your child’s clinical record. The request must be submitted in writing and allow a reasonable time for Best Ever ABA to fulfill the request. Best Ever ABA may charge a reasonable cost-based fee for multiple copies/requests.
The right to request corrections to your child’s clinical record
- You have the right to inspect your child’s clinical records and request amendments and/or corrections as deemed necessary.
The right to request restrictions on uses and disclosures of your health information
- Your child’s information will be confidential and will not be shared with others unless required by law.
- You have the right to determine who your information can be shared with, along with how/when it can be shared.
- You have the right to share your child’s information with other practitioners or educators for coordination of care purposes. If you choose to exercise this right, Best Ever ABA will require you to complete a Release of Information form stating exactly what information is to be shared and with whom.
- You have the right to choose who can access your records including family members and others involved in your child’s care.
- The information you choose to disclose may be used for diagnostic, treatment planning, service coordination, and/or continuity of care purposes. Once your information has been disclosed, Best Ever ABA will no longer have control over how it is used or stored by the recipient.
- You have the right to revoke the authorization of sharing your information with other individuals at any time. Revoking an authorization will not have any effect on any actions, uses, or disclosures already made based upon your original authorization and such disclosures cannot be taken back.
- You have the right to authorize or decline the use or disclosure of your health information for specific purposes, such as marketing, advertising, or publicity purposes.
The right to request confidential communications
- You have the right to specify your confidential communication preferences (phone call, text, email, mailing address, etc.).
The right to an accounting of disclosures
- You have the right to receive a list of those with whom we’ve shared information.
- You have the right to receive a report regarding when and why your health information was shared.
- You have the right to request an accounting of most disclosures of PHI that have not been authorized to determine the locations to which PHI has been sent.
The right to restrict fundraising solicitations
- You have the right to opt out of receiving communications related to the Best Ever ABA’s fundraising events and opportunities.
The right to file a complaint
- If you feel we have violated your rights, you have the right to file a complaint without fear of retaliation.
- You have the right to submit a complaint to our Director of Compliance by emailing tiffany.rice.moore@besteveraba.com.
- You have the right to file a complaint with your insurance provider.
- You have the right to file a complaint with the Behavior Analyst Certification Board (BACB) by mailing 7950 Shaffer Parkway; Littleton, Colorado 80127, by faxing (720) 468-4145, or by visiting https://www.bacb.com/contact-us/.
When using or sharing your information for treatment, payment, or healthcare operations, our responsibilities are as follows:
- We are required to maintain the privacy and security of your protected health information (PHI).
- We are required to notify affected individuals following a breach of unsecured PHI. This notification would be provided to you in writing via email or mail.
- We must abide by the terms and follow the privacy practices described in this notice and give you a copy of it.
- We will not use or share your information other than as described here unless you tell us we can in writing. However, we can share health information about you for certain situations such as reporting suspected abuse, neglect, or domestic violence, or preventing/reducing a serious threat to anyone’s health or safety, to law enforcement or other government agencies including responses to a court, administrative order, or in response to a subpoena.
- Best Ever ABA staff are legally required to report suspected occurrences of child abuse or neglect, or if you or your child present clear and present danger to yourselves or others.
- Best Ever ABA must obtain a client’s written authorization for such uses as marketing or the sale of the patient’s PHI. Other uses and disclosures not described in this notice will only be made with the individual’s written authorization.
- Best Ever ABA is required to obtain my informed written consent before releasing any information except where required by legislation or directed by the courts per Best Ever ABA’s Privacy Policy.
Best Ever ABA can change the terms of this notice, and the changes will apply to all information we have about you and your child. The new notice will be available upon request, in our office, and on our website.